Privacy Notice

Last updated: 8 August 2025

1. Introduction

At All in Place Now Limited, your privacy and the security of your information are important to us.

This Privacy Notice explains:

What personal data we collect and why
How we use and share your information
How we protect your data
Your legal rights

By using our website or services, you agree to the terms of this Privacy Notice. We may update it from time to time, and changes will be effective immediately upon posting.

2. About Us

Data Controller: Richard Bertin

Email: contact@allinplacenow.com

Richard Bertin is responsible for ensuring that your personal data is handled in compliance with data protection laws.

3. What is Personal Data?

“Personal data” means any information about a living individual from which they can be identified, directly or indirectly. This does not include anonymised data.

We do not collect Special Categories of Personal Data (e.g., health data, religious beliefs) or store credit/debit card details.

Children’s Privacy

Our services are not intended for individuals under the age of 18, and we do not knowingly collect data relating to children. If we become aware that we have collected personal data from a minor without appropriate parental or guardian consent, we will delete that information promptly.

4. What We Collect

We may collect, use, store, and transfer the following types of personal data:

Identity Data: name, title, date of birth, gender, marital status
Contact Data: billing address, email, phone numbers
Financial Data: bank account and payment card details
Usage Data: how you use our website and services
Marketing & Communication Data: preferences for receiving marketing from us

5. How We Collect Your Data

We collect data through:

Automatic collection via Wix platform – e.g., IP address, device info, browsing activity
Direct interactions – when you contact us or use our services
Third-party sources – e.g., public records such as Companies House

6. How We Use Your Data

We will only use your personal data in accordance with the law. Common uses include:

Website registration
Processing payments and fulfilling contracts
Communicating with you about updates or surveys
Improving and customising our services
Fulfilling legal, compliance, and administrative functions

Legal bases for processing include performance of a contract, compliance with legal obligations, and legitimate interests (balanced against your rights).

Profiling & Automated Decision-Making

We may use limited automated processing to match you with relevant financial or legal service providers, based on the information you provide. This does not involve any solely automated decision that produces legal or similarly significant effects without human review. You have the right to request human intervention, express your point of view, and contest any automated decisions, where applicable.

Marketing Communications

Where you have opted-in to receive marketing from us, we may contact you with relevant information, offers or updates. You can withdraw your consent for marketing communications at any time by using the “unsubscribe” link in our emails or contacting us directly.

7. Cookies & Analytics

We use cookies and log information to:

Authenticate users and manage sessions
Track preferences and improve your browsing experience
Analyse website performance and trends

We also use Google Analytics to understand site usage. For more details, see Google’s Privacy Policy.

Note: We currently do not respond to “Do Not Track” browser signals.

8. Your Rights

You have the right to:

Access the data we hold about you
Correct inaccurate or incomplete data
Delete your personal data (subject to legal requirements)
Object to processing for certain purposes, including direct marketing
Restrict processing in specific situations
Request portability of your data
Withdraw consent (where applicable)

To exercise any of these rights, email: contact@allinplacenow.com

9. Data Retention

We keep your data only as long as necessary for the purposes collected, including legal, regulatory, tax, or accounting requirements. Retention periods are determined by:

The nature and sensitivity of the data
Potential risks from unauthorised use
Applicable legal obligations

10. Data Sharing & Transfers

We may share your data with:

Wix.com Ltd (website hosting & functionality) – headquartered in Israel (adequate protection level)
Reputable cloud storage providers
Regulators, government bodies, and law enforcement (where required)
Potential buyers in the event of a merger or sale

WIX Data Processing & International Transfers

Our website is built and hosted on the WIX.com platform. WIX processes personal data on our behalf for purposes such as site hosting, performance monitoring, email communications, and analytics. WIX’s servers are located in various jurisdictions including the United States, Israel, and the European Union.

Where WIX or its sub-processors transfer your personal data outside the UK, they implement appropriate safeguards such as Standard Contractual Clauses, and transfers to Israel are currently recognised by the UK Government as offering adequate protection.

When transferring data outside the UK, we ensure appropriate safeguards, such as Standard Contractual Clauses.

11. Security

We protect your data through:

Encryption (Secure Sockets Layer)
Access restrictions (authorised personnel only)
Regular system updates and security assessments

Misuse of personal information by employees or third parties will result in appropriate action.

12. Third-Party Links & Services

Our website may contain links to third-party sites or services. If you follow a link, please note that these sites have their own privacy policies and we do not accept any responsibility or liability for those policies. You should review the privacy policies of any such third-party sites before providing them with personal data.

13. Contact & Complaints

If you have concerns, please contact:

Email: contact@allinplacenow.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk. We encourage contacting us first so we can address your concerns.

Additional Purpose of Processing for FCA-Regulated Firm Introductions

If you provide your details to us for the purposes of being introduced to an FCA-regulated firm, we will collect and process your information for the purpose of making that introduction and enabling the FCA-regulated firm to contact you directly about their products or services.

We operate as an Introducer Appointed Representative (IAR) under the oversight of our Principal Firm, which is authorised and regulated by the Financial Conduct Authority (FCA).

Sharing Data with FCA-Regulated Firms

We may share your personal data with FCA-regulated firms with whom we have an introducer agreement. These firms will act as independent data controllers once they receive your information and will process it in accordance with their own privacy policies.

Before we share your information, we will ensure you have either provided your explicit consent or we have a lawful basis for doing so under data protection law.

Lawful Basis for Introductions

For introductions to FCA-regulated firms, the lawful basis for processing your data will usually be:

Consent – where you explicitly agree to be contacted by those firms.

Legitimate Interests – where we can demonstrate that the introduction is relevant and expected, and does not override your rights.

If we rely on your consent, you have the right to withdraw it at any time by contacting us at contact@allinplacenow.com

Data Retention for Introductions

Where we collect your data for the purposes of making an introduction to an FCA-regulated firm, we will retain your personal data only for as long as necessary to facilitate that introduction and to comply with any legal, contractual, or regulatory requirements.

Additional Purpose of Processing for Legal Firm Introductions

If you provide your details for the purposes of being introduced to a legal services firm, we will collect and process your information for the purpose of making that introduction and enabling the legal firm to contact you directly about their services.

We may work with law firms or other legal service providers who are regulated by professional bodies such as the Solicitors Regulation Authority (SRA) in England & Wales.

Lawful Basis for Legal Firm Introductions

For introductions to legal service providers, the lawful basis for processing your data will usually be:

Consent – where you explicitly agree to be contacted by those firms.

Legitimate Interests – where we can demonstrate that the introduction is relevant and expected, and does not override your rights.

If we rely on your consent, you have the right to withdraw it at any time by contacting us at contact@allinplacenow.com

Data Retention for Legal Firm Introductions

Where we collect your data for the purposes of making an introduction to a legal services firm, we will retain your personal data only for as long as necessary to facilitate that introduction and to comply with any legal, contractual, or regulatory requirements.

14. Updates to This Notice

We may update this Privacy Notice from time to time to reflect changes in our operations or legal obligations. Where changes are significant, we will provide notice on our website prior to the change becoming effective and, where legally required, we will seek your consent to the changes.